Management that listens.

Boutique-style management and accounting services.

Overwatch manages homeowners and condominium associations in Florida. We work for the Board, and we treat every owner as someone worth hearing.

Who we are

Overwatch Property Management was founded by experts who have spent years overseeing the daily operations of HOA and condominium communities of every size.

Today, that work includes luxury waterfront high-rise condominiums, where expectations are high and the details matter.

Through all of it, one thing has stayed true: a community is someone's home first. We believe every idea and every decision should begin with the interests of the homeowners.

Why we started

Overwatch was founded to fix one of the most common complaints in our industry: clients who don't feel heard.

As a boutique-style firm, we don't offer one-size-fits-all management. We listen first, then build a plan around how your community operates and what your Board expects.

We treat every member of the community as if they were the President of the Board. Each one deserves to be acknowledged, to have their feedback listened to, and to be cared for professionally.

We see a community for what it is: the homes and investments of the hardworking people who live there, not a line on a balance sheet. We will never lose sight of what matters to the Association and its members.

What sets us apart

Trust. We work to earn it from the Board and the membership alike, and we work just as hard to keep it.

How? Through clear, consistent communication, backed by systems that keep anything from slipping through the cracks. Through direct access to our managing partners when you need an answer. And through a neighborly approach to proposing solutions, the way we'd want it done in our own community.

We're also local. Based in West and Southwest Florida, we're close enough to be on site when it matters, which means more reliable service for the Board, its vendors, and the homeowners.

Four commitments drive every engagement

Clear reporting and communication

  • Monthly and weekly reporting
  • Direct access to your team
  • Multiple avenues for communicating with management and support staff

Financial control

  • Local banking and accounting
  • Timely financial reports
  • Board-approved expenses

Maintenance ahead of failure

  • Common area inspections
  • Vendor performance monitoring
  • Bid comparisons
  • Maintenance ticket system linking residents and the Board directly to management

Compliance on a calendar

  • Annual management plan
  • Deadline tracking: DBPR, governing documents, statutory requirements
  • Monthly reminders
  • Violation tracking

Want the specifics? Ask us how each commitment would work in your community.

Ask for details

Two ways to work with us

Boutique-style management and accounting services.

Full-Service Management

Overwatch manages the Association's day-to-day affairs as its agent. Includes everything in Advisory.

  • Vendor, contract, and bid management
  • Weekly or monthly inspections and written Board reports
  • Local accounting services: monthly financials, accounts payable, and accounts receivable
  • Homeowner portal for payments, invoice approvals, maintenance requests, email and meeting notices, document storage, and more
See full-service details

Advisory

Experienced guidance for boards that want a professional partner without full management.

  • Monthly or quarterly Board meeting preparation (agenda and notice, Board meeting packet, minutes)
  • Annual budget and reserve schedule preparation and meeting mailings
  • Annual membership meeting preparation, mailings, and hosting (proxies, ballots, elections, minutes)
  • Statutory compliance calendar with monthly reminders
  • Compliance and collection policy development in accordance with governing documents

Overwatch coordinates the attorneys and engineers the Association retains. It does not provide legal, engineering, or audit services.

Software

Frontier management software provided.

Full-service communities get a homeowner portal for payments, invoice approvals, maintenance requests, notices, and association document storage and access.

The first 90 days

A full-service transition runs in four phases over the first 90 days.

  1. Before the start date

  2. Days 1 to 30

  3. Days 31 to 60

  4. Days 61 to 90

Every transition is planned around the community it serves. Request a quote or a conversation to learn more about our transition plan.

Request a quote

Terms that protect the Board

Our agreement is written in favor of the Board and the community. That leaves us one way to keep your business: earning it every month.

Ask to see our agreement, and compare it with any other proposal.

Request our terms

Let's talk about your community.

Tell us what's working, what isn't, and what your Board wants from a manager. We'll listen first.

Vasili Veloudos, LCAM
President, Overwatch Property Management
(727) 403-9328
info@overwatchpm.com

For a proposal, we need the number of units or homes in your association.